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Create a Rule for Meeting Invitations for MACs (Outlook 2016)
Posted by Melinda Barnsley, Last modified by Zachary Bassett on 05 April 2018 11:17 AM

One of our recommendations for "Calendar Harmony" is that you send meeting invitation updates to all participants on all changes. This can generate a lot of messages. The procedure here describes how to have all meeting-related messages automatically filtered out of your Inbox and into a folder just for such messages.

Be sure to pay attention to the meeting messages folder! If there are any unread messages in it, the folder's name will appear in bold type in Outlook's Navigation Pane.

Before constructing your rule, decide where you want to put the meeting-related messages. If the folder doesn't already exist, create the folder now so it will be available to your rule.

  1. From the Organize menu choose Rules. A Rules dialog box will open.
  2. Click Create Rule
  3. Under title "When a new message arrives that meets all these conditions", select Kind in the first drop-down list.
  4. Select Meeting Request from the second drop-down list.
  5. Under Do the following, select Move to Folder from the first drop-down list.
  6. From the second drop-down list, select Choose Folder.
  7. Type part of the folder name into the search box, then select Folder Name from the search results and click Choose.
  8. Click OK.
  9. Close the Rules dialog box.
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