Sharing a PSU Google Drive Document with other PSU users
Posted by , Last modified by Melinda Barnsley on 13 October 2017 01:23 PM

Sharing a Document

Google drive makes it easy to share documents with other users and to control who can an cannot access your documents.

To share a document:

  1. Open the Google Drive web page
  2. Click the document you wish to share
  3. Click the Share button in the top right corner of the screen.

The Sharing screen has 3 sections:

  • At the top, it has a link to the document that you can easily copy and paste to collaborators.
  • In the middle, there is a list of everyone that has access to the document. The first entry is the default setting, which has 5 different access settings:
    • Public on the Web - Anyone on the internet can find and access the document.
    • Public with the link - Anyone on the internet who has the link can access the document.
    • Plymouth State University - Anyone with a PSU account can find and access the document.
    • Plymouth State University with the link - Any with a PSU account and the link can access the document.
    • Private - Only people who are specifically given access may access the document. This is the default setting.
  • At the bottom, you can grant access to the document by entering a collaborator's email address and choosing an access level. Your choices are: 
  • Can Edit
  • Can Comment
  • Can View

Once you have finished changing your document's access level, be sure to click the "Save" button to save the changes you have made.

Sharing a folder

The process for sharing a folder is the same as the process for sharing a file except to access the share settings you have to click the arrow next to the Folder name on the left side of the screen and choose Share... then Share... from the menu. If you give a collaborator the ability to edit the folder, they can create new documents in the folder. Also, the access that you grant to the folder becomes the default access level for any document in the folder.

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