Knowledgebase: Office 365
Office 365 Groups
Posted by Melinda Barnsley, Last modified by Melinda Barnsley on 28 July 2017 04:36 PM

What are groups?

Groups in Office 365 let you choose a set of people that you wish to collaborate with and easily set up a collection of resources for those people to share. You don’t have to worry about manually assigning permissions to all those resources because adding members to the group automatically gives them the permissions they need to the tools your group provides. 

Private groups vs public groups

When creating a group you'll need to decide if you want it to be a private group or a public group. Content in a public group can be seen and modified by anybody in your organization, and anybody in your organization is able to join the group. Content in a private group can only be seen and modified by the members of the group and people who want to join a private group have to be approved by a group owner or by invitation.

Neither public groups nor private groups can be seen or accessed by people outside of your organization unless those people have been specifically invited as guests.

To change your group from public to private (or vice-versa) go to the group conversation location, either in Outlook or Yammer. For Office 365 Groups in Outlook web-based:
  • Go to Mail
  • Retract the list of folders by clicking the arrow to the left of the title Folders
  • Select your group name
  • Click the More group actions button at the top right (looks like three dots) 
  • Choose Edit group from the drop-down menu


  • Change the Privacy option to either Private or Public
  • Click Save




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