Create a form with Microsoft Forms
Posted by Melinda Barnsley, Last modified by Melinda Barnsley on 10 January 2019 11:44 AM

The Office 365 suite has an online form creation tool called Microsoft Forms. The tool allows a simple way to create an online form that can be used to collect data from others. We’ll go through the process of creating a form and what to do with it once it’s complete.

Open Microsoft Forms

In a web browser, get to Microsoft Forms in one of the following ways:

  • Via myPlymouth
    • Navigate to http://go/my/ and login, if necessary.
    • Click on the “Forms” button in the “O365Apps” section.
  • Via Microsoft Portal
    • Navigate to the https://portal.office.com/ and login, if necessary.
    • Click on the Forms link under the Apps section.
    • If you do not see the Forms link, use the Search box in the upper right to search for “Forms”.
  • Directly to Microsoft Forms

 

Build a Form

Let’s create the form. Note that Microsoft Forms automatically saves as you create it, so you’ll never need to manually save anything!

  • From the “My Forms” tab click on the “New Form” button.
  • Click on “Untitled form” and rename the form.
    • You can also enter a description, if you desire.






There are several types question types that can be added to a form. We’ll be using the Choice and Text question types, but I encourage you to experiment with the other types.

Let’s add a question.

  • Click the “Add question” button, select “Choice” as the question type.
  • Set the question title to “How are you associated with PSU?”.
  • Rename “Option 1” and “Option 2” to “Student” and “Employee”.
  • Click the “Add Option” button and change “Option 3” to “Resident of Plymouth”.
  • Switch the “Multiple Answers” option to on.



Add three more questions. Make all three of type Text.

  1. What is your favorite restaurant in Plymouth?
  2. What is your favorite outdoor spot in town or the surrounding area?
  3. What is your favorite spot on campus?



Testing and Viewing Responses

With our form complete, it’s time to test.

  1. Click the “Preview” button to see the form as end-users will see it.
  2. Fill out the form and click “Submit” button.
  3. Click the “Back” button at the top to return to the From Owner interface.

And now we can look at the responses by selecting the “Responses” tab. This shows some statistics about the form submissions. Click “View results” to step through each individual result. You can also click “Open in Excel” to see the data in spreadsheet where you can manipulate it further.




Sharing Your Form

Let’s share this form with other so you can get their feedback.

  • Click “Share” in the upper-right.
  • Click the “Copy” button. This copies the URL of this form that people will navigate to in order to submit a response.




  • Paste the copied URL into an Email, chat or other type of message and send to your intended responders.
  • Once it’s sent, visit the “Responses” tab to see how people responded.

 

 

Next Steps

You’ve learned a lot already, but there are many other features they we didn’t cover. Explore the Forms interface and try out the options to see if you can utilize some of the other features. You can also look at Microsoft online documentation for more tips. Here is one that may be useful: https://support.office.com/en-us/article/Create-a-form-with-Microsoft-Forms-4ffb64cc-7d5d-402f-b82e-b1d49418fd9d

 

Most importantly, try things out and have fun!

 

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