Guide to Zoom Best Practices 
Posted by Melinda Barnsley, Last modified by Melinda Barnsley on 30 April 2020 02:23 PM

Scheduling a Meeting: Here are some important recommendations when scheduling a meeting. Click here for additional information on scheduling a meeting.

  • Set up a meeting for each and every Zoom session for your class/meeting sessions.  Recycling/reusing Zoom meeting IDs seems to create better odds that the Meeting ID may have been shared out somewhere on the open web
  • Avoid using the “instant meeting option”, as it does not give you the opportunity to modify the meeting settings
  • When creating your Meeting, be sure to check the following boxes under the Meeting options:
    • Only Authenticated users can join – this restricts access to the meeting to only PSU account holders. – If you are meeting with others outside the PSU you will not want to tick this box
    • Mute participants upon entry – So you can control who is talking at the start of the meeting
    • Set up a waiting room for each class/meeting - the Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once
  • Do not under any circumstances share your Zoom meeting IDs via social media or other unsecured mediums.   Our research indicates that in most of these cases zoom-bombing cases, the hackers gained access to the meeting ID via a friend or on social media

 

Starting A Meeting: Zoom offers you several ways to start both impromptu and your scheduled meetings.  

  • From the web portal https://plymouthstate.zoom.us  
  • From the downloaded Zoom Application  
  • From your mobile device  
  • Your Calendar (if available plug-in is installed) 

 

Before the Meeting: Things to do 

  • Test your Audio and Video   
  • Make sure to choose the correct audio input and output sources and levels 
  • Make sure to choose the correct camera for the meeting if more than one option is available 
  • Have the content you intend to share prepared ahead of time 
  • Make sure you know how to share your screen 

 

Hosting A Meeting: Best practices 

  • Mute your mic if others are presenting/speaking 
  • Use “Gallery View” for smaller group/team meetings 
  • Share your screen 
  • Share specific Applications to control displayed content 
  • Use “Pause” to freeze the view to the participants  
  • Use “New Share” to seamlessly transition between shared applications. 
  • Use the Annotation tools to grab and direct attention 

 

Turn the camera on! Look your best 

  • Lighting should come from in front of you or from the side to best light your face  
  • Pay attention to hair and clothing – people can still see you 
  • Think about your background - make it interesting but not distracting 
  • Put your webcam at eye level or higher – experiment for best angles 
  • Use the gestures and mannerisms that you would typically use in person 
  • Make Eye Contact - Try to look at your webcam versus the screen 

  

Here are some great resources from our Knowledge Base to take a deeper dive into using Zoom. 

 

If you require technical assistance, please call (603)535-2929 or email helpdesk@plymouth.edu.

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