Scheduling a Meeting: Here are some important recommendations when scheduling a meeting. Click here for additional information on scheduling a meeting.
- Set up a meeting for each and every Zoom session for your class/meeting sessions. Recycling/reusing Zoom meeting IDs seems to create better odds that the Meeting ID may have been shared out somewhere on the open web
- Avoid using the “instant meeting option”, as it does not give you the opportunity to modify the meeting settings
- When creating your Meeting, be sure to check the following boxes under the Meeting options:
- Only Authenticated users can join – this restricts access to the meeting to only PSU account holders. – If you are meeting with others outside the PSU you will not want to tick this box
- Mute participants upon entry – So you can control who is talking at the start of the meeting
- Set up a waiting room for each class/meeting - the Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once
- Do not under any circumstances share your Zoom meeting IDs via social media or other unsecured mediums. Our research indicates that in most of these cases zoom-bombing cases, the hackers gained access to the meeting ID via a friend or on social media
Starting A Meeting: Zoom offers you several ways to start both impromptu and your scheduled meetings.
- From the web portal https://plymouthstate.zoom.us
- From the downloaded Zoom Application
- From your mobile device
- Your Calendar (if available plug-in is installed)
Before the Meeting: Things to do
- Test your Audio and Video
- Make sure to choose the correct audio input and output sources and levels
- Make sure to choose the correct camera for the meeting if more than one option is available
- Have the content you intend to share prepared ahead of time
- Make sure you know how to share your screen
Hosting A Meeting: Best practices
- Mute your mic if others are presenting/speaking
- Use “Gallery View” for smaller group/team meetings
- Share your screen
- Share specific Applications to control displayed content
- Use “Pause” to freeze the view to the participants
- Use “New Share” to seamlessly transition between shared applications.
- Use the Annotation tools to grab and direct attention
Turn the camera on! – Look your best
- Lighting should come from in front of you or from the side to best light your face
- Pay attention to hair and clothing – people can still see you
- Think about your background - make it interesting but not distracting
- Put your webcam at eye level or higher – experiment for best angles
- Use the gestures and mannerisms that you would typically use in person
- Make Eye Contact - Try to look at your webcam versus the screen
Here are some great resources from our Knowledge Base to take a deeper dive into using Zoom.
If you require technical assistance, please call (603)535-2929 or email firstname.lastname@example.org.