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Moodle Manual Enrollments Process and Policy
Posted by Melinda Barnsley, Last modified by Jo-Ann Guilmett on 13 August 2019 03:16 PM

Manual Enrollments have been turned off in Moodle as of August 12, 2019 for all faculty, and librarians (they were a clone of teaching faculty).  As a result of this policy change, instructors no longer have the ability to manually enroll users into their Moodle courses.  

Here is the process for Manual Moodle Enrollments:

Student enrollments:  The HD (Help Desk) should confirm the student is on the official Banner Roster, before trouble-shooting student enrollments in Moodle courses associated with a CRN.  If the student is not on the Banner roster, the HD should send the instructor/student to the Registrar’s Office for further review. The HD cannot add students to a course – the student must be properly registered in Banner.

If there is no CRN associated with the Moodle course (these courses would be located under Professional/Sandbox/Department/Miscellaneous, etc. categories), HD is allowed to add students to these courses.

Moodle enrollments for Program Coordinators, AU admins and Teaching Assistants:  The HD will confirm the users role with the Provost’s office or the HR office as appropriate. 

External reviewers/accreditors:  Since this class of users have to be manually provisioned an account as part of the Sponsored User process, their access to Moodle should be requested as part of the Sponsored User request.

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